Keep it Safe: GDPR Awareness for School Transport Staff

Working in school transport means handling more personal information than most people realise. Route sheets with home addresses. Medical and SEND details shared to keep pupils safe. Conversations with parents and school staff that carry information about real children and real families. All of this matters — and all of it is covered by data protection law. Keep It Safe is a 15–20 minute on-demand CPD course designed specifically for school transport drivers, escorts, supervisors, and support staff. Using plain language, practical examples, and everyday transport scenarios, it gives staff a clear and accessible introduction to GDPR and what it means for their specific role. This course does not assume any prior knowledge of data protection. It is written for people who want to understand what their responsibilities are, feel confident in their day-to-day practice, and know what to do if something goes wrong.   What the course covers

• What GDPR is and why it applies to transport staff as well as office-based colleagues
• What counts as personal data in a transport context — including information that might not seem obvious
• The concept of special category data, including medical information, SEND details, and mental health information, and why it requires extra care
• Confidentiality on the route — conversations in the vehicle, handling paperwork, communicating with parents, and the use of photos and social media
• What a data breach looks like in a transport setting, and why prompt reporting matters
• Practical habits for protecting personal data as part of everyday working practice

  Who it is for This course is aimed at anyone working in a school transport role who comes into contact with information about pupils, families, or colleagues. This includes school transport drivers, passenger assistants, escorts, minibus supervisors, and transport coordinators. It is suitable for both employed and contracted staff, and for those new to the role as well as more experienced staff refreshing their knowledge.